Acceptable Use Policy

CIXIO TECHNOLOGIES PRIVATE LIMITED

Document Reference: CIXIO-AUP-001 Version: 1.0 Last Updated: March 8, 2026

1. PURPOSE

This Acceptable Use Policy ("AUP") defines the acceptable and prohibited use of Cixio Technologies' information systems, networks, equipment, software, and services (collectively, "IT Resources"). This policy applies to all employees, contractors, consultants, vendors, and any other parties who access or use Cixio's IT Resources.

2. ACCEPTABLE USE

2.1 General Use

• IT Resources are provided primarily for business purposes
• Limited personal use is permitted provided it does not interfere with work duties, consume excessive bandwidth, or violate any law or Company policy
• Users must comply with all applicable laws and Company policies when using IT Resources

2.2 Email and Communication

• Company email accounts should be used for business purposes
• Users must not send or forward unsolicited bulk messages (spam)
• Users must not impersonate another person in electronic communications
• Users must exercise caution before opening attachments or clicking links from unknown senders

2.3 Data Handling

• Company and client data must only be stored in approved locations (Company-authorized cloud services, repositories, and devices)
• Sensitive data must be encrypted during transit and at rest
• Data classification policies must be followed at all times

3. PROHIBITED USE

Users must NOT:

• Access, download, store, or distribute illegal, obscene, or offensive content
• Attempt unauthorized access to any IT system, network, or account
• Install unauthorized software, including pirated software, on Company devices
• Disable, bypass, or interfere with security controls, firewalls, antivirus, or monitoring tools
• Share passwords, access credentials, or authentication tokens with unauthorized persons
• Store Company source code, client data, or Confidential Information on personal devices or personal cloud accounts (Google Drive, Dropbox, personal GitHub, etc.)
• Use IT Resources for cryptocurrency mining, gambling, or any illegal activity
• Conduct vulnerability scanning, penetration testing, or security testing without explicit written authorization
• Use Company IT Resources for personal commercial ventures or freelance work

4. PASSWORD AND AUTHENTICATION

• Users must use strong, unique passwords (minimum 12 characters, mix of uppercase, lowercase, numbers, and symbols)
• Multi-Factor Authentication (MFA) must be enabled on all Company accounts where available
• Passwords must not be shared, written down in plaintext, or stored in unsecured locations
• Passwords must be changed immediately if a compromise is suspected

5. REMOTE WORK AND BYOD

• VPN must be used when accessing Company resources remotely
• Personal devices used for work (BYOD) must comply with Company security standards
• Company data on personal devices must be encrypted and removable upon request
• Users must ensure their home network and devices are secured with up-to-date software and firewalls

6. MONITORING

The Company reserves the right to monitor, log, and audit all use of IT Resources, including but not limited to email, internet activity, file access, and application usage. Monitoring is conducted to:

• Ensure compliance with Company policies and applicable laws
• Protect Company and client data
• Detect and respond to security incidents

Users acknowledge that they have no expectation of privacy when using Company IT Resources.

7. INCIDENT REPORTING

Any suspected or actual security incident, policy violation, or data breach must be reported immediately to:

• IT Security Team: security@cixio.com
• Compliance Officer: compliance@cixio.com
• Your Reporting Manager

8. ENFORCEMENT

Violations of this AUP may result in:

• Suspension or revocation of access to IT Resources
• Disciplinary action, up to and including termination of employment or contract
• Referral to legal authorities for criminal prosecution where applicable
• Civil liability for damages caused

9. ACKNOWLEDGMENT

I acknowledge that I have read and understood the Cixio Technologies Acceptable Use Policy. I agree to comply with this policy and understand that violations may result in disciplinary action.

Company Details

CIXIO TECHNOLOGIES PRIVATE LIMITED | | Corporate Office: support@cixio.com | Phone: